The purpose of this operational plan is to ensure that we, as a church, actively work to reduce the risk of transmission of COVID-19 by fully complying with the following public health measures:
- Screening and monitoring against transmission of COVID-19 (i.e. preventing persons exhibiting symptoms of COVID-19 or who have traveled outside of New Brunswick in the last 14 days from entering the church building);
- Facilitating effective physical distancing of parish staff, volunteers, members, and guests of the parish;
- Facilitating effective hand and respiratory hygiene;
- Ensuring adequate cleaning and disinfection of the church premises; and
- Ensuring proper use and reasonable provision of personal protective equipment.
Screening and Monitoring:
Passive screening questionnaires and COVID-19 awareness posters (see posters at the end of this plan) are to be posted at the entrances to the foyer, office, worship area and church hall.
Parish staff, volunteers, parishioners and guests will not be permitted to enter the church premises if they are displaying any of the following symptoms until they are fully recovered:
fever/feverish, cough, sore throat, headache, runny nose, a new cough or worsening chronic cough, new onset of fatigue, diarrhea, loss of taste or smell; in children, purple markings on the fingers and toes.
Parish staff, volunteers, parishioners and guests who answer ‘Yes’ to any of the following screening questions will not be permitted to enter the church premises until such time as they have self-isolated for 14 days:
a. Have you had close contact within the last 14 days with a confirmed case of COVID-19?
b. Have you been diagnosed with COVID-19?
c. Have you returned from travel outside of New Brunswick within the last 14 days?
d. Have you been told by public health that you may have been exposed to COVID-19?
Those planning to attend worship services or other gatherings of 50 people or less (such as committee meetings, parish leadership meetings or staff meetings) will be required to register with the parish office for any gatherings they plan to attend. Their name, contact information, the gathering for which they have registered and whether or not they ultimately attended said gathering will be recorded by the parish office and held confidentially for a period of 28 days to facilitated contact tracing should the need arise. They will also be asked to respond to each of the above screening questions before entering the gathering.
Immediately before each worship service the worship leader will take his or her temperature and document it. If the worship leader’s temperature is above 38°C he or she will be required to leave the premises. They will not be permitted to lead the service and a decision will have to be made by the parish corporation either to make alternative arrangements or to postpone that and any other services the worship leader was scheduled to lead.
Existing staff and volunteer schedules will be used to monitor who has entered the church premises from day-to-day and a sign-in log will be kept at the office for volunteers to record any additional visits to the premises.
If a parish staff member, volunteer, parishioner, or guest tests positive for COVID-19 and is known to have been in the church premises, all services, weekday office hours and other scheduled gatherings in the premises will be postponed until the building has been adequately cleaned and disinfected (see section on Cleaning and Disinfection below) and until such time as we can be reasonably confident that it is safe to re-enter the building.
As soon as the parish corporation is informed that someone who has tested positive for COVID-19 was in the building, the corporation will immediately ensure that New Brunswick Public Health authorities have been informed of the circumstances of possible exposure to other staff, volunteers, parishioners, or guests and will fully cooperate with public health authorities to facilitate contact tracing.
Parish staff with a pre-existing health condition that could make contracting COVID-19 more dangerous will be accommodated with either additional protections or additional measures to ensure employee health.
Parishioners with pre-existing health conditions that could make contracting COVID-19 more dangerous are advised to remain at home and to participate in the community virtually. If that is not possible, those parishioners should take additional protective measures to protect their health.
Weekday Office Hours
To facilitate effective physical distancing during weekday office hours, parish staff, volunteers, members, and guests will be directed to limit the number of people in the parish office to just two people at a time and to maintain a distance of at least 6 feet between one another as they are talking or working together. If physical distancing cannot be maintained, those in the office will be directed to wear community masks.
Worship Services / Meetings with 50 People or Less
To facilitate effective physical distancing during gatherings of 50 people or less, seating in the primary gathering space has been arranged to allow for a minimum distance of 6 feet between people from different households and/or “bubbles of family and friends”. Rows of seats are at least 6 feet apart, and those entering the gathering space will be directed to keep at least 2 empty seats (equaling 6 feet) between them and the next closest person sitting in the same row who is from a different household or “bubble”.
Markings on the floor indicate to those entering the gathering space the safe minimum distance of 6 feet. Those entering the main gathering space will be asked to remain in their seats until the end of the gathering, baring any emergencies that would make it necessary for them to leave their seats beforehand. At the end of the gathering, those sitting in the back row closest to the main exit will be asked to leave first, followed by the back row located on the opposite side of the building. Attendees sitting in the remaining rows will be asked to exit in sequence starting from the next row closest to the main exit. Please refer to figures 1 and 2 below for further reference.
Effective Hand and Respiratory Hygiene:
Hand and Respiratory Hygiene Awareness
The most up-to-date signage from the Government of New Brunswick regarding proper hand and respiratory hygiene will be posted throughout the church premises. Posters depicting proper hand washing will also be posted in all bathrooms as well as the kitchen and by the sacristy sink.
Hand sanitizer and facial tissue will be well stocked and placed throughout the facility with special focus near the entrance/exit to the building, office, main gathering space and parish hall.
Adequate supplies of the following items will be kept in store at the church building:
liquid soap, paper towel, toilet paper, garbage bags, facial tissue, minimum 60% alcohol-based hand sanitizer, household bleach, spray bottles, Health Canada approved disinfectant wipes.
Quantities of cleaning supplies will be monitored by the church cleaner who will inform the office when supplies need to be replenished well in advance of their running out. Supplies of sanitizer will be monitored by parish office staff.
Handling of Money
Parishioners will be strongly encouraged to use electronic donation options such as E-Offering, Interac e-Transfer, and by giving through CanadaHelps.org. An offering box will be placed on a table at the back of the main gathering space where those who need to make their offerings by cash or cheque can do so on their way in to worship.
Counters will ideally be two people from the same household or family group. If not available, then counters will be required to wear community masks while counting.
When there are two services in a morning, the offering from first service will be held in the sacristy until after the second service.
Counting will be completed after the second service in the front office.
Counters will wash their hands with soap and warm water and/or sanitize their hands prior to beginning the count. They will then complete the following”
- Set up calculator and pens and wipe with sanitizing wipe prior to use.
- Count Open offering and record on Count sheet.
- Open envelopes and verify amount inside with the amount written on the outside of envelope.
- Place envelopes in order of amounts.
- One person will call out the amounts while second person records amount on calculator.
- Verify the calculator tape with the envelopes as a second check.
- Record amount on count sheet.
- Complete again for Sunday school or special offering and record on count sheet.
- Place each type of offering in zip lock bag and wipe each bag with sanitizing wipe. Place the bags and count sheet into large zip lock bag, seal and wipe. Sanitize hands after counting. Wipe calculator and put away. Wipe surface of desk and all other high-touch surfaces (door knobs, light switches, armrests etc.) before leaving room.
- Place bag with offering in the filing cabinet in the office in locked money box, and lock filing cabinet.
Those entering the church premises are asked to wear a face covering or “community mask”. Masks are not mandatory, except where effective physical distancing of 6 feet between people of separate households (or “bubbles”) may not be possible. Wearing a face covering when entering, exiting, and / or moving around the building is an effective added precaution in cases where physical distancing may be inadvertently undermined. For this reason, everyone who can wear a mask when entering, exiting, and moving around the building, will be asked to do so.
Singing will not be encouraged at parish gatherings that take place inside the church building until such time as there is strong indication from the Diocese of Fredericton that doing so is no longer a risk. Singing may, however, be encouraged at gatherings that take place outside in the open air where physical distancing is maintained.
Cleaning and Disinfection of Church Premises:
After being in the church premises, parish staff and volunteers will use Health Canada approved disinfectants (such as Clorox Disinfecting Wipes, or household bleach solution of 1000ppm, or 1tsp of bleach to 1cup of water) to disinfect all high-touch surfaces of every room they entered while in the church. These include all doorknobs, light switches, keyboards, table tops, desk tops, hand rails, armrests, and washroom fixtures.
Worship Services / Meetings with 50 People or Less
Following each gathering of 50 people or less in the church building for worship services or other meetings, designated staff and/or volunteers will use Health Canada approved disinfectants (such as Clorox Disinfecting Wipes, or household bleach solution of 1000ppm, or 1tsp to 1cup of water) to disinfect all high-touch surfaces throughout the building, including all doorknobs, light switches, key boards, table tops, desk tops, hand rails, armrests, and washroom fixtures.
The parish cleaner will thoroughly clean the building’s interior before and after each gathering of 50 people or less that takes place inside the church building. Those gathering for meetings or services will be strongly encouraged to avoid having to use the washrooms in the church while they are there.
Personal Protective Equipment:
As mentioned above, anyone entering the church premises for the purpose of a church gathering or even a small meeting will be asked to wear a face covering or “community mask”. Rubber gloves will be provided to staff and volunteers for the purpose of cleaning and disinfecting the church interior.
Regarding Holy Communion:
It is very much our hope that the celebration of Holy Communion with the sacramental elements of bread and wine will be reintroduced into the life of St. Paul’s Anglican Church very soon. The unique challenge of celebrating Holy Communion while complying with the public health measure of physical distancing adds an additional layer of complexity that we feel will be best addressed after we have successfully instituted the details of our operational plan in its present state. Our hope is that after two or three weeks of operating under this new plan we will be ready to tackle the additional challenge of safely celebrating Holy Communion together.
Gathering with Children:
Facilitating physical distancing and effective hand and respiratory hygiene among children presents unique challenges. Close supervision and vigilance from caregivers are essential. To meet these unique challenges while serving the spiritual needs of the children of our parish, the received practice of offering children-focused programing alongside our regular weekly worship service will be replaced with weekly gatherings that are specifically focused on helping families worship with their children.
Seating will be rearranged to better support supervision of children by their families in a way the facilitates effective physical distancing and active participation in worship.
The programing offered at these gatherings will be designed to focus on serving the unique needs of children in worship while complying with the public health measures discussed above.
Reviewing and Revising the Operational Plan:
The parish corporation will conduct an initial review of the operational plan after each of the first two weeks of its initial implementation and will make revisions as required. Additional reviews well then be carried out monthly and revisions made to the plan as needed.